Features

Everything you need to run a grant program. Nothing you need a consultant to operate.

Litegrants runs the full grant lifecycle on one platform you can actually learn yourself. Here's what's inside, organized the way the work actually flows.

Eligibility
Applications
Review
Awards
Payments
Reporting

01 · The engine

One form builder. Every job.

This is the engine the whole platform runs on. One tool powers four different jobs — eligibility forms, application forms, reviewer scoring rubrics, and grantee report forms — so your team learns it once and reuses it everywhere. No separate modules. No new interface to relearn at each stage.

16+ field types, including short and long text, number, percentage, currency, single- and multi-select, date, email, phone, URL, address, file upload, yes/no, and rating scales — plus section headers and instruction blocks to guide respondents.
Conditional logic. Answers to yes/no and single-select questions can show or hide entire sections, so applicants only ever see the questions relevant to them.
Immutable versioning. Published forms are locked to protect in-flight submissions and audit integrity. Editing creates a clean new version, with full version history preserved.
Live preview. See exactly what respondents will see before you publish.
An audit-grade data model. Every answer is keyed to a permanent field ID, not a label — so renaming a question never corrupts your historical data.

02 · Programs & cycles

Build the program once. Launch funding rounds in minutes.

Define a grant program — its forms, eligibility rules, and rubrics — one time. Then launch as many time-bound application cycles against it as you need.

Program-once, run-many. Configure a program once; run unlimited cycles from it.
One-click cycle cloning. Spin up a new funding round from a prior one in minutes, carrying forward forms and configuration so you're not rebuilding from scratch.
Per-cycle budgets with live tracking against committed awards, so you always know what's left to give.

03 · Eligibility

Screen for eligibility automatically. Reserve judgment for people.

A rules engine evaluates applicants against your criteria the moment they apply — so your team spends its time on the calls that actually require a human.

Automated rules for required yes/no answers, value matching, value-in-list, and numeric minimum, maximum, and range thresholds.
Automate the objective, flag the judgment calls. Objective criteria are checked automatically; anything that needs a person is routed for manual review.
Admin override with reason capture. Staff can override any result, and the reason is logged to the audit trail — so every decision is defensible.

04 · Applications

Applications people can actually finish — together.

Grant applications are rarely a one-person job. Litegrants lets teams co-author a single submission without the email-attachment chaos.

Multi-contributor applications. Applicants invite teammates to co-author one submission.
Live field locking. When one collaborator is editing a field, others see a presence badge and can't overwrite it — think Google Docs, for grant applications.
Real-time everywhere. Built on Hotwire/Turbo, so updates appear without page reloads.

05 · Review & scoring

Structured review your panel actually trusts.

Review runs on the same form builder as everything else, so every reviewer scores against the same consistent criteria — and the results roll up automatically.

Rubric-based scoring built on the unified form builder.
Automated reviewer assignment to distribute applications across your panel, with reassignment when a reviewer needs to step away — without losing their work.
Score aggregation and analytics — per-application totals, averages, min/max, and per-reviewer breakdowns.
Review locking so administrators control exactly when the scoring window is open.
One-click CSV export of scores for offline analysis and panel decisions.
Structured funding recommendations — Fund, Do Not Fund, or Fund with Conditions.

06 · Awards

From award to closeout, fully tracked.

Once a decision is made, Litegrants carries the award all the way through — agreements, acceptance, modifications, and a formal close.

Auto-generated award agreement PDFs, downloadable by both staff and grantees.
Online award acceptance workflow for grantees.
Award modification requests for amount, dates, terms, or budget line items — with built-in validation that modifications can't exceed the cycle budget.
Formal closeout workflow to properly retire completed awards.

07 · Payments

Pay grantees the way your program actually works.

Litegrants supports the two funding models real programs use — and the messy middle where they overlap.

Advance payments and expense reimbursements, including mixed requests that combine both.
Budget line-item tracking at the award level, with disbursed, undisbursed, and unspent visibility.
Expense-to-payment allocation. Reimbursements draw against specific approved expenses — and an expense must be approved before it can be paid.
A full payment lifecycle — pending → approved → processed, with failure handling.

08 · Reporting & compliance

Reporting and compliance that watches itself.

Set the reporting schedule once and let the system track what's due, what's late, and what's resolved — so compliance stops living in your head and your calendar.

Scheduled reporting. Define recurring reporting periods per award; the system tracks what's due and when.
Programmatic and financial reports with itemized expense capture and document attachments.
Automated compliance flags. Overdue reports are flagged automatically and flags auto-resolve when the report is approved. Duplicate-period reports are prevented.
A grantee dashboard showing total awarded, pending payments, and report status at a glance.

09 · Dashboards & analytics

See exactly where everything stands.

Real-time dashboards roll up the numbers that matter — for your team, for your grantees, and across your whole organization.

Administrator analytics — funding summaries (budget committed vs. awarded), payment summaries by status and type, pipeline health, application status breakdowns, late-submission counts, and review-completion rates, rolled up per program and per cycle.
Grantee dashboard — a personalized award, payment, and reporting overview.
Organization dashboard — org and user counts across your whole tenant base.

10 · Security & access

A secure multi-tenant foundation — the parts buyers care about.

The plumbing every buyer assumes, done right.

Strict tenant isolation. Every organization's data is hard-walled at the data layer.
Self-service signup with domain intelligence. Trusted domains (.gov, .edu, .org) are auto-approved, throwaway domains are blocked, and everything else routes through email-verified join requests and organization approval.
Role-based access across five personas — Applicant, Administrator, Grantee, Reviewer, and System Admin — enforced by per-resource authorization policies.
Team invitations and membership management.
Stripe-powered subscriptions with trial reminders, a self-service billing portal, and webhook-driven lifecycle handling.
Secure support access. When you need help, platform admins can step into your workspace to troubleshoot through time-limited, token-based access.

11 · Communication

Communication that scales past one-at-a-time.

Reach applicants and grantees as a group, keep a record of what was sent, and let the right people opt in to the updates they care about.

Batch email to applicants and grantees — no more manual, one-by-one outreach.
Logged communications, manual and automated, recorded against records with audience targeting.
Program following. Applicants can follow programs to hear about new cycles.
In-app and email notifications with per-user notification preferences.

12 · Auditability

Auditability by design.

Create, update, and delete actions are logged automatically across the system — a defensible, compliance-ready trail for every grant decision, eligibility override, and payment. Built in from the start, not bolted on at the end.

Immutable, append-only trail. Audit records cannot be edited or deleted once written — enforced at the data layer, not just by convention.
Automatic create, update, and delete logging across the platform. No manual instrumentation required; changes are captured the moment they happen.
Field-level before/after diffs. Every update records the exact previous and new value for each changed field, so you can see precisely what changed and what it was before.
Impersonation attribution. When a platform admin accesses your workspace for support, any actions they take are attributed to the impersonated user and also record the admin's identity — so you always know who really made a change.
Filterable by actor, record type, action, and date range. Drill into the history of a single record, a specific user's actions, or everything that happened in a date window.
CSV and JSON export. Export the full trail or any filtered view — CSV is Excel-ready, JSON is structured for programmatic use.
Automatic redaction of sensitive fields. Passwords, tokens, and secrets are stripped from before/after snapshots before they're written, so the trail is safe to share with auditors.

Less software. More grantmaking.

Start a free 30-day trial. Build a real program, run a real cycle, and see the whole lifecycle work end to end — no credit card, no sales call.

Start free — your workspace is ready in minutes

$299/month after your 30-day trial. Month-to-month. Cancel anytime. Rate locked for 5 years at signup.